Occupancy
—
Active tenants
—
Monthly revenue
—
Open requests
—
Occupancy trend
Rolling 12 months · all cities
Day
Week
Month
Year
By accommodation type
168 rooms total
168
rooms
Co-living homes 98
Student housing 47
Homestays 23
Recent move-ins
Last 14 days
SK
Sofía Kim
Annex House · Room 3B · Toronto
RJ
Rohan Joshi
Mile End Loft · Room 2 · Montréal
YT
Yui Tanaka
Kitsilano Studios · Suite 4 · Vancouver
MA
Maya Abara
Junction Triangle · Room 1A · Toronto
Leases ending soon
Next 30 days
Nikolai Petrov
Plateau Co-Living · Room 5
Aïcha Diallo
Annex House · Room 1A
Liam O'Connor
Kitsilano Studios · Suite 2
Priya Shankar
Junction Triangle · Room 2B
Open maintenance
9 active tickets
Hot water out — Annex House
High priority · 3 tenants impacted
Wi-Fi router replacement
Mile End Loft · Common area
Oven not heating evenly
Junction Triangle · Kitchen
Bedroom lock change
Kitsilano Studios · Suite 4
Revenue & collections
Monthly billed vs collected · CAD
Billed
Collected
MayJunJulAugSepOctNovDecJanFebMarApr
Across our cities
Active inventory · live
Toronto
11 properties · 92% occupied
Montréal
8 properties · 84% occupied
Vancouver
5 properties · 79% occupied
| Tenant ▲ | Property / Room ▼ | City | Lease ends ▼ | Rent ▼ | Payment | Tags | Status |
|---|
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0 leads
| Name | Source | Contact | City | Status | Assignee | Received |
|---|
All cities
Toronto
Montréal
Vancouver
Guadalajara
Properties
7
▲ 1 added in Q1
Portfolio revenue · MTD
$184,250
▲ 6.4% MoM
Net profit · MTD
$73,930
▲ 8.1% MoM
Avg. profit margin
40.1%
▲ 1.4 pts vs Q1
This month
QTD
YTD
TTM
Revenue vs profit by property
April 2026 · CAD
Revenue
Net profit
Revenue mix
Share of MTD revenue
$184k
total
Property P&L
7 properties · sorted by net profit
All
Co-living
Student housing
| Property | City | Rooms | Occupancy | Revenue | Expenses | Net profit | Margin | YoY | Trend |
|---|---|---|---|---|---|---|---|---|---|
| Portfolio total | 50 | 87% | $184,250 | −$110,320 | $73,930 | 40.1% | +8.1% | ||
Top performers
By net profit · MTD
Needs attention
Lowest margin or declining
Cost breakdown
$110,320 expenses · MTD
Mortgage & rent
Fixed property costs
Utilities
Hydro, gas, water, internet
Maintenance
Repairs & vendor invoices
Cleaning & supplies
Recurring & turnover
Insurance, taxes, other
Property tax accruals
Portfolio profit trend
Net profit · last 12 months · CAD
Revenue
Net profit
MayJunJulAugSepOctNovDecJanFebMarApr
Landlords
—
across all cities
Multi-property owners
—
own 2+ houses
Total houses managed
—
via these landlords
Vancouver / Toronto
—
city breakdown
| Landlord | Property | City | Monthly rent | Contract | Ends ⇅ | Contract |
|---|
Available now
22
▲ 3 vs last week
Avg. days to fill
11 d
▼ 2 days vs Q1
Active applications
38
▲ 12 this week
Open vacancies
Search by date, city, or type — share matching listings
| Room | Property | City | Type | Rent / mo | Available from | Apps | Listing |
|---|
Open tickets
9
▼ 2 this week
Avg. resolution
28 hrs
▼ 4 hrs vs Q1
Spend this month
$3,840
▲ 12% vs Mar
Active tickets
Sorted by priority
| Ticket | Property | Reported by | Priority | Status | Assigned |
|---|
By category
Last 90 days
Plumbing
Most common
Appliances
Ovens, fridges, dishwashers
Internet / Wi-Fi
All cities
HVAC / Heating
Mostly Toronto
Other
Locks, lights, drywall
MTD revenue
$184,250
▲ 6.4% MoM
Collected
$172,420
▲ 93.6% on-time
Outstanding
$11,830
▼ 4 invoices late
NOI margin
62%
▲ 1.8 pts
Revenue by property
April 2026 · CAD
Quarter
Month
Week
Outstanding invoices
4 late · $11,830
DC
Dario Costa
Plateau Co-Living · Inv #4231
EM
Elena Marković
Junction Triangle · Inv #4209
NS
Naveen Subramanian
Mile End Loft · Inv #4198
CW
Chloé Wong
Annex House · Inv #4187
Recent transactions
All accounts
| Date | Description | Property | Category | Amount | Status |
|---|
Team members
—
across all roles
Active roles
—
in use
Property managers
—
scoped per property
Pending invites
—
No outstanding invites
Roles & permissions
Each role sees only the pages they need
Active members
People with access to this workspace right now
Pending refunds
5
$13,460 owed
Avg days to refund
8 d
▼ 6 days vs 14-day legal limit
Refunded YTD
$13,575
across 5 tenants
Avg deduction rate
5.0%
healthy · industry avg ~12%
| Tenant | Property / room | City | Move-out | Deposit | Deductions | Refund | Status |
|---|
Workspace
Top-level settings for your Vanmates account
Branding
Logo, colors, and email signature applied across the portal
Your profile
How you appear inside the workspace
Team & access
Invite collaborators and manage their access
Pending invites
Invitations waiting to be accepted
Roles & permissions
What each role can see and do by default
Notifications
When and how you'd like to be notified
Integrations
Tools connected to your Vanmates workspace
Two-factor authentication
An extra layer of security on sign-in
Authenticator app · enabled
Last verified Apr 22, 2026 from MacBook · Vancouver
8 of 10 codes remaining · regenerate
Active sessions
Devices currently signed in to your account
API keys
Secrets for automating Vanmates from your tools
Production key
vm_live_••••••••••••••2A4F · created Jan 12, 2026
Sandbox key
vm_test_••••••••••••••8C1B · created Mar 4, 2026
Export your data
Download a snapshot of your workspace
Tenants & leases
— tenants · CSV
Properties & rooms
— properties · CSV
Landlords
— landlords · CSV
Import from Asana
Pull the latest tenants, units, and house profiles
Last sync · 2 hours ago
502 tenants · 116 properties · 50 house profiles
Danger zone
These actions are permanent
Delete workspace
Permanently delete this Vanmates workspace and all data
April 2026
Current month · 11 active
Active in April 2026
11
▲ 3 new this month
Collected this month
$15,880
▲ 12.4% MoM
Paid to hosts this month
−$10,000
63% of revenue
Net margin this month
$5,880
▲ 37% margin
| Client | Country | Host family | Stay | Check-in / out | Payment | We collect | We pay host | Margin | Status |
|---|
Total hosts
6
▲ 2 added in Q1
Total capacity
14 guests
11/14 currently filled · 79%
Cities covered
4
Toronto · Montréal · Vancouver · Québec
Avg. host rating
4.78 ★
across 224 reviews
New applications
5
▲ 3 this week
Hosts with capacity
5
8 open beds total
Avg time to match
2.4 d
▼ from 3.2 last quarter
Match rate
92%
23 of 25 last month
New applications
Click an applicant to see best-matched host candidates
Match candidates
Pick an applicant on the left
How matching works
Same scoring engine powers the public website and mobile app
City
Must match — required
Languages
+25 per shared language
Date overlap
+30 if dates align
Capacity
Required & +20 if 1 free bed only
Bookings
—
not loaded yet
Need attention
—
Awaiting payment
—
Payable hosts
—
only these can be booked
Staff token
Asked once and kept in this browser only — it is sent to the booking webhooks and nowhere else. Either token works for viewing hosts and bookings; creating or ending a booking needs the full
vmstaff_ token.New booking
The student pays from their own link — nothing is charged here
What the student pays per week. Billed in 4-week blocks.
What the host is paid per week, transferred on the same 4-week cadence the student is billed on. Set independently — your margin is the difference.
The day they leave, not their last night. Minimum stay 7 days.
We email this to them automatically too — but that is best-effort, so send it yourself if they say it never arrived.
All bookings
| Reference | Student | Stay | Length | Meals | Per week | Host / week | Status | Host payout | Needs attention | Move-out |
|---|---|---|---|---|---|---|---|---|---|---|
| Not loaded yet. | ||||||||||
Homestay finance
—
Confirmed · Stripe
Expected · portal plan
Active customers
—
across all hosts
Cash in
—
—
Owed to hosts
—
—
Placement fees
—
—
Placement fees
One-time fee on each new booking · counted in the month the guest arrives
| Client | Host family | Booked on | Stay | Placement fee | Status |
|---|---|---|---|---|---|
| Total placement fees | — | ||||
Net revenue
—
—
—
Confirmed · Stripe
—
Expected · portal plan
—
Prorated margin
—
Revenue vs host payouts
Last 6 months · net revenue · CAD
Expected
Confirmed
Top hosts
By revenue contribution
Host payments
What has gone out, what is owed, and what has no payment record yet
| Host family | Guest | Date | Amount | Status |
|---|
Upcoming arrivals
Next 60 days